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consolato_filadelfia

Vital Records

 

Vital Records


The Vital Statistic Office of an Embassy or Consulate is that entity that performs the duties of a Town Hall in Italy, such as registrations or civic modifications and keeps the official registers of the Vital Statistics which are four: citizenship, birth, marriage and death. For each of these sectors, the Vital Statistic Office is responsabile for the issuance of certificates regarding documents deposited in the archives of the office that attests to the “vital status” of each individual.

Specifically, the consular offices receive the documents issued by foreign authorities and transmit these documents to the appropriate town hall in Italy for registration.

The Vital Statistic department of each consular office, in addition to the management of the four above-mentioned registers, also assists resident Italian citizens residing within the consular jurisdiction with the following items:

• Preparation and publication of marriage bands;

• Marriage ceremony performed in the consular office as long as permitted by local law;

• Transmission to the competent Italian authorities of a request to change the first or last name in the event that the name is ridiculous or shameful;

• Receipt and transmission of separation or divorce documents to the competent Italian town hall for registration..

* In order to register or receive any vital statistic document the Italian citizen, who is residing abroad, must first be registered in the AIRE of the consular office.

* The documentation trasmission can be done through regular mail.

 

1.       BIRTH– Request a certified copy of the long form birth certificate, complete with city, county and personal data of the parents (father’s name, mother’s maiden name, country of birth and age of parents).  Birth records are issued by the Department of Health – Vital Statistic Bureau in the State where the birth took place.



 

2.       MARRIAGE – Request a “certified copy” of the “Marriage Certificate” as well as the “Marriage License Application” containing complete information related to the bride and groom. These records are issued by the “City Hall or by the County Court House where the marriage license was requested. In the event of previous marriage(s), submit records or certification attesting to the termination of said marriage(s) (divorce, annulment or death certificate of prior spouse). ATTENTION: Please be advised that the marriage certificate/license must be signed by the County Clerk ONLY and NOT by the Assistant Clerk.



 

3.       DEATH – Request a certified copy of the death certificate issued by the Department of Health in the State where the death occurred.

 

4.       DIVORCE – Request a “Certified Copy” of the divorce decree complete with “final decree” and letter from the County Clerk stating that there are “no appeals pending” or a letter from the representing attorney attesting to the same.

 Forms - Divorce

GENERAL REQUIREMENTS

 

·          Documents generated in other States of the US, which are not under this consular jurisdiction will be sent to the appropriate Consular office for review and then forwarded to the appropriate Town in Italy for registration.

·          Documents submitted will not be returned to the interested parties.

·          Documents must be in original or “certified copy”. Photocopies are NOT acceptable.

·          Documents must be accompanied by an official Italian translation.  Any Italian translation that does not correctly correspond to the English text will be returned.

 

IMPORTANT: All of the above mentioned certificates must be legalized with an Apostille issued by the Secretary of State from the State where the certificate originated.  Addresses of the Secretaries of State, within the jurisdiction of the Consulate General of Italy in Philadelphia are as follows: 

 

SECRETARY OF STATE PENNSYLVANIA

North Office Building, Room 210

HARRISBURG, PA 17120

Tel.: (717) 787-5280

Cost $15

SECRETARY OF STATE MARYLAND

State House             

ANNAPOLIS, MD 21401

Tel.: (410) 974-5520

Cost $5

SECRETARY OF STATE VIRGINIA

Authentications Division    

1111 East Broad St., 1st Floor

RICHMOND, VA 23219

Tel.: (804) 786-2441

Cost $10

SECRETARY OF STATE

DELAWARE

Notary Division   

401 Federal St., Suite 4

DOVER, DE 19901

Tel.: (302) 739-4111

Cost: $20

SECRETARY OF STATE

NEW JERSEY

Dept. of the Treasury         

Notary Division, PO Box 52

225 W. State Street

TRENTON, NJ 08625-0300

Tel.: (609) 633-8258

Cost: $25

SECRETARY OF STATE

WEST VIRGINIA

1900 Kanawha Blvd. East

Suite 157K

CHARLESTON, WV 25305

Tel. (304) 558-6000

Cost: $10

SECRETARY OF STATE

NORTH CAROLINA

Authentication Division

PO Box 29622

RALEIGH, NC 27626-0622

Tel.: (919) 807-2140

Cost: $10

           

 


The fee(s) for the Apostille must be paid directly to the Secretary of State, by means of personal check or money order. Include a self-addressed, stamped envelope for the return of your document(s).  You are advised to contact the Secretary of State directly before sending in your request.

 

ADDITIONAL INFORMATION CAN BE FOUND ON THE CONSULATE GENERAL’S WEBSITE AT:  www.consfiladelfia.esteri.it UNDER THE SECTION “CONSULAR SERVICES – VITAL STATISTICS”.


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